Your shoot deserves better than a spreadsheet.
Scouting, casting, and every approval in one shared workspace. The whole crew sees the same picture — and decisions actually get made.
From scout to sign-off, without the group chat.
Scout once, decide together
Field photos land in a shared gallery the moment they're taken — not a folder of blurry attachments three days later. Everyone rates. The director decides.
Faces, not rows
Shortlists and callbacks as a gallery you can actually look at. Shortlist with a tap, and wardrobe notes live right on the profile.
One approval, on the record
Every call is attributed and dated. The director decides, the producer can override — and nobody scrolls WhatsApp at midnight asking "wait, who approved this?"
Everyone sees their shoot. Only their shoot.
The whole picture
Every city, every department, every open decision — with one bell, not a storm of badges.
Their region, nothing else
A fixer in Rio sees Rio — uploads scouts, runs casting days, never touches another unit's budget.
A clean share link
Approved options only — no phone numbers, no fees, no internal notes. Ever.
Fair questions.
We already run everything in spreadsheets. Why switch?
Keep the spreadsheet for the budget if you love it. videoflo replaces the part spreadsheets are worst at — photos, opinions, and approvals scattered across chats. Most crews are off the tracker by the first shoot.
Does it work on set, with no signal?
Yes. Shoot photos and log notes in a dead zone — everything queues on your phone and syncs when you're back in coverage. The day theme is built to read in direct sun.
Can clients see talent contact info?
No. Client share links show approved options only — names and photos, never phone numbers, fees, or internal notes. Privacy is architecture, not a setting.
We're four people. Is this overkill?
Four people is exactly who it's for. videoflo is built for small commercial production companies — not big-budget features, not large studios.